How to Submit a Proposal

The Annual Meeting Organizing Committee (AMOC) for the 2015 AACC Annual Meeting is soliciting high quality, innovative proposals (speakers, topics and formats) for the Meeting’s Education Sessions.

We welcome submissions on all aspects of laboratory medicine.  We welcome innovative proposals in the following areas: Emerging Biomarkers, Novel Measurement Technologies, Disruptive Innovation, Integrating the Laboratory into Patient Care, Big Data, Analytics and Applications, Public Health Policy and the Clinical Lab, Harmonization and Standardization, and Geriatrics and Pediatrics

 

Please note the following important points:

·         Educational sessions for the 2015 Annual Meeting will include Symposia, Short Courses, and Brown Bag sessions. All sessions will require handouts to be submitted no later than 30 days prior to the meeting so that attendees can download the materials prior to arriving to the annual meeting.

·         Any session requiring an interactive component should be classified as a Short Course. 

Acceptance of proposals is at the discretion of the AMOC and will be based on fit to the overall program and quality of the proposal. In the interests of providing a balanced educational program, the AMOC has the discretion to modify or combine proposals, including the speakers, content, and session format.

All proposals must be submitted electronically at: www.aacc.org/2015am/ by 5:00pm Eastern Time, September 26, 2014.  Please double check your submission to ensure all necessary information is provided.  Proposals missing required information or without a clear statement of value to the educational program may lead to rejection.  The electronic submission system will not allow storage of partial submissions so prepare the full submission content off line before submitting using the electronic tool.    

When you submit your proposal, pay careful attention to NEEDS ASSESSMENT and LEARNING OBJECTIVES.  These characteristics define the session and are used by the AMOC to evaluate proposals.  Please consult the FAQ section of this Call for Proposals for more information on how to write appropriate Learning Objectives.

It is ESSENTIAL that all session speakers are contacted and agree to participate as prior to the submission of your proposal if the proposal is accepted with the understanding that the invitation is not necessarily an acceptance of the session, speakers or format. Failure to meet this requirement will result in rejection of your submission.

If the educational session has been developed in cooperation with an AACC division or another organization, the proposal must include the name of the division or organization, the name and contact information of the division or organization officer(s) or individual(s) who was involved in approving the submission, and a brief description of how the division or organization assisted in the development of the session proposal. Proposals jointly developed with other clinical organizations must be submitted to the AACC Clinical Societies Collaboration Committee prior to September 1, 2014.   These proposals will be evaluated and then the moderator will be given feedback prior to September 14 so that the proposal can then be submitted. 

SESSION TYPES:

  • SYMPOSIA
  • SHORT COURSES
  • BROWN BAGS
  • AACC UNIVERSITY (Short Courses, AM only or PM only - selected by the AMOC for Sunday-only presentation).  AACC University is an opportunity to attend pre-meeting Short Courses without paying the general registration fee.  There will be a registration fee, however, for each session.  See SHORT COURSE description for more information regarding proposals. The AMOC reserves the right to choose which proposals will be placed within AACC University. 

Session Descriptions & Requirements

The AMOC will balance the Annual Meeting program with respect to topics and speakers.  The AMOC reserves the right to solicit proposals, substitute speakers or modify formats.

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SYMPOSIA

Monday-Thursday

Morning Symposia 1.5 hours: 2 speakers                               

Afternoon Symposia 2.5 hours: 3 speakers

Thursday: Morning session only (2.5 hours); up to 3 speakers

Monday

Tuesday

Wednesday

Thursday

AM (10:30 – 12Noon)

AM (10:30 – 12Noon)

AM (10:30 – 12Noon)

AM ( 9:30 – 12Noon)

PM (2:30- 5:00)

PM (2:30- 5:00)

PM (2:30- 5:00)

None

SYMPOSIA are educational sessions grouped by topic and presented by experts actively involved in the field.  The educational mode is traditional didactic lecture.  Discussion and debate between presenters is encouraged.  SYMPOSIA are therefore the best choice for proposals with broad appeal designed to give an overview of a subject, for example, state of the art of cardiac marker testing, pharmacogenomics practice guidelines, or molecular oncology testing.  SYMPOSIA may be considered for basic, intermediate and advanced audiences but these levels should not be mixed within the session.  In other words, if the intent is to provide an introduction along with practical examples for a given subject, then all speakers should consistently maintain that theme.  More intensive, expert-level material may be more appropriate for a SHORT COURSE.

SYMPOSIA are presented in rooms that can accommodate a reasonably large number of attendees.  Rooms will be arranged theater style.  Question and answer sessions are generally short and saved for the end of the lecture.  Speakers are therefore encouraged to provide their contact information to the audience as not all audience members may have an opportunity to ask a question.

SYMPOSIUM Speakers will receive travel if made through the AACC Official Travel Agency, up to 2 days fixed per diem to offset hotel, meal and incidental expenses (rate yet to be determined) and a complimentary basic conference registration. Moderators, who are not also speakers, do not receive complimentary conference registration, travel or per diem.  There are no honoraria provided for speakers at these sessions.

SYMPOSIA are generally not repeated each year. 

Speakers must provide their presentations electronically (CD; website; FTP) at least six days before the Annual Meeting begins.  This allows AACC to organize all presentations in advance.  Additional information will be provided in acceptance letters

 Course materials are expected and essential.  Course materials must be uploaded to a website where participants will be able to download or print out the handouts 30 days prior to the meeting.  Details will be provided in acceptance letters.  Speakers who do not upload their handouts will not receive their per diem for the meeting.

SHORT COURSES

Sunday (as part of AACC University) and Monday-Wednesday

Morning Short Course 1.5 hours: 2 speakers             

Monday Mid-Day Short Courses 1.5 hours: 2 speakers

Afternoon Short Course 2.5 hours: 3 speakers

Sunday

Monday

Tuesday

Wednesday

AM (10:30 – 12Noon)

AM (10:30 – 12Noon)

AM (10:30 – 12Noon)

AM (10:30 – 12Noon)

Mid-Day (12:30 – 2:00)

PM ( 1:30 – 4:00)

PM (2:30- 5:00)

PM (2:30- 5:00)

PM (2:30- 5:00)

SHORT COURSES differ from SYMPOSIA in several important ways:

  • SHORT COURSES are presented to a smaller, more targeted audience (~50-100) who pay an additional fee to attend.
  • In SHORT COURSES, interaction is strongly encouraged.  For example, through the use of Audience Response Systems (provided by AACC upon request) or discussion groups.
  • SHORT COURSES are focused on a particular subject.  For example, while a SYMPOSIUM might cover the topic of new cardiac markers, a SHORT COURSE could be limited to diagnostic criteria for high sensitivity troponin assays.
  • Course materials are expected and essential.  Course materials must be uploaded to a website where participants will be able to download or print out the handouts 30 days prior to the meeting.  Details will be provided in acceptance letters.  Speakers who do not upload their handouts will not receive their per diem for the meeting.
  • SHORT COURSES may be repeated in subsequent years at the discretion of the AMOC, however a new proposal must be submitted each year and it is expected that the Short Course will evolve as the science progresses in a given area.

Speakers will receive travel if made through the AACC Official Travel Agency, up to 2 days fixed per diem to offset hotel, meal and incidental expenses (rate yet to be determined) and a complimentary basic conference registration. Moderators, who are not also speakers, do not receive complimentary conference registration, travel or per diem.  There are no honoraria provided for speakers at these sessions.

Speakers must provide their presentations electronically (CD; website; FTP) at least six days before the Annual Meeting begins.  This allows AACC to organize all presentations in advance.  Additional information will be provided in acceptance letters.

Brown Bag

Monday-Wednesday (scheduled each morning at 7:30am-8:30am and each afternoon at 12:30pm-1:30pm).

Monday

Tuesday

Wednesday

AM (7:30 – 8:30)

AM (7:30 – 8:30)

AM (7:30 – 8:30)

PM (12:30 – 1:30)

PM (12:30 – 1:30)

PM (12:30 – 1:30)

One speaker per Brown Bag session. Accepted sessions will be given twice on the same day by the same speaker.  There is no travel reimbursement, per diem, registration waiver, or honorarium provided.  A meal voucher will be provided for the speaker at the morning and the afternoon sessions.

  • BROWN BAG sessions are small discussion groups meant to provide an opportunity for active exchange between an individual knowledgeable in the field and up to 10 registrants.  Speakers are encouraged to draw participants into focused discussions and to stop often for Q&A, dialog, learning exercises, and debate.
  • In addition, this provides a great opportunity for first-time presenters to participate in an international meeting. Young laboratorians are particularly encouraged to submit proposals. 
  • Course materials are expected and essential.  Course materials must be uploaded to a website where participants will be able to download or print out the handouts 30 days prior to the meeting.  Details will be provided in acceptance letters.  Speakers who do not upload their handouts will not receive their meal vouchers for their sessions. 

 

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GENERAL: Proposals should indicate the level of material to be presented to help potential attendees determine if the programming is appropriate for their level of background knowledge and experience.

Basic: Content should be appropriate for participants whose previous training or experience in the subject is minimal.

Intermediate: Content should be appropriate for participants with general knowledge and training in theory and application of the subject.

Advanced: Content should be appropriate for participants with extensive knowledge of current theory and practice who wish to refine and enhance their skills or to learn the newest principles and techniques.